Personal Productivity | Don’t overlook the “Elapsed Time Effect”

A Weekly Personal Productivity series to help you get more done!

Every Thursday, I’m sharing a new Personal Productivity Tip to help you get more done. Each Productivity Tip is a remarkably simple tool or concept that can be quickly implemented to make a real difference in your personal productivity. When you apply many of them together, they’ll make a big difference in improving productivity, achieving accountability and staying focused on the things that matter the most in your life.

You may want to check out some of the posts in this Productivity series, including the the value of checklists; the importance of getting rid of the crappy stuff; the nightmare of the cluttered mind; and that feeling of being buried all the time. You can also leverage your resources and apply the lessons of the ARCI chart and the S.M.A.R.T. goals to boost the accountability of your entire organization.

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Which stuff are you working on first?

Don’t we all know there are many tasks or projects that require us to wait for something else to get done first … or for someone else to get something done before we can continue?

We know that “waiting for” stuff is a critical piece of our personal productivity program because it’s the linchpin of the critical “follow up” that we must always be doing.

So, that part is pretty obvious.

But, have you ever prioritized your tasks to make sure that you’re taking account of the “elapsed time” that something requires?

Here’s the simple hierarchy I try to use. See if it makes sense to you.

1. The 2 Minute Rule

If you can get it done in 2 minutes, do it, get it over with, move on. I think we all know this one.

2. The “Elapsed Time” Effect

Here’s a simple example of how this works. (more…)

Social Media | LinkedIn’s 100 Million Members ARE a big deal

Leverage the Business Power of LinkedIn

It happened again the other day. I was chatting with a client and in the course of our conversation about someone they said: “I checked him out on LinkedIn.”
LinkedIn has become the de facto “go to” resource for researching companies and most especially people to learn more about them. And, if you’re very interested, you can usually find someone in your LinkedIn network to chat with and “get the scoop.”

LinkedIn now has 100 million members

LinkedIn doesn’t get covered as much in the media as its more glamorous cousins, Facebook and Twitter, but it has grown steadily as a powerhouse in the business environment and now stands at 100M+ members, adding 1 new member a second!
Unlike Facebook, people don’t hang out on LinkedIn for hours, they get in and get out – usually with a specific business purpose in mind. The information you get isn’t about a new restaurant or cute kid stories; people actually share information that’s useful to other business professionals on LinkedIn and use it as a research and networking tool.

LinkedIn is a powerful business marketing channel

Since LinkedIn members are there for business reasons, it’s become a highly receptive marketing channel for you to leverage for a variety of business purposes, including Business Development and Brand Management.
Business Development gets a boost when you leverage the capabilities of LinkedIn. (more…)

Productivity Tip | Who doesn’t love a home-cooked meal?

A Weekly Personal Productivity series to help you get more done!

Every Thursday, I’m sharing a new Personal Productivity Tip to help you get more done. Each Productivity Tip is a remarkably simple tool or concept that can be quickly implemented to make a real difference in your personal productivity. When you apply many of them together, they’ll make a big difference in improving productivity, achieving accountability and staying focused on the things that matter the most in your life.

You may want to check out some of the posts in this Productivity series, including the the value of checklists; the importance of getting rid of the crappy stuff; the nightmare of the cluttered mind; and that feeling of being buried all the time. You can also leverage your resources and apply the lessons of the ARCI chart and the S.M.A.R.T. goals to boost the accountability of your entire organization. One more thing. When in doubt, write it down.

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It’s hard to beat a home-cooked meal!

Is there something more delectable than sitting down to a home-cooked meal … fresh, hot with flavors wafting through the air?

Some of you may be chefs who prefer to cook it yourself, but I suspect that the vast majority of us savor a meal where our only job is to sit down to enjoy it.

Maybe we’ve exerted a little energy to open the Cabernet to go with it, but not much more.

That’s the same feeling we need to create when we sit down to contemplate our Action Dashboard to begin the day.

Ready to Savor (it’s all actionable). Fresh (it’s all up-to-date). Hot (it’s ready to eat as soon as you sit down).

The Weekly Review is where all chopping, cutting, food prep gets done

Even if you don’t love to cook, you’ll still need to help with the food prep that takes place in the Weekly Review. That’s where all the chopping, cutting, shaving … preparation gets done so the meal can be enjoyed. To create a powerful personal productivity system, (more…)

Personal Productivity | Using the 2 Minute Rule? Do the Opposite!

A Weekly Personal Productivity series to help you get more done!

Every Thursday, I’m sharing a new Personal Productivity Tip to help you get more done. Each Productivity Tip is a remarkably simple tool or concept that can be quickly implemented to make a real difference in your personal productivity. When you apply many of them together, they’ll make a big difference in improving productivity, achieving accountability and staying focused on the things that matter the most in your life.

You may want to check out some of the posts in this Productivity series, including the the value of checklists; the importance of getting rid of the crappy stuff; the nightmare of the cluttered mind; and that feeling of being buried all the time. You can also leverage your resources and apply the lessons of the ARCI chart and the S.M.A.R.T. goals to boost the accountability of your entire organization.

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Why do I need the 2 Minute Rule?

Most of us follow an informal rule about doing something now if it takes just a few minutes. Most GTD aficionados are familiar with a more specific 2 Minute Rule. The short version? If you can get it done in 2 minutes, don’t add it to your task list. Do it now and be done with it.

That’s about as direct and in-your-face as GTD gets. For me, though, the real power of this rule is to make sure you do the opposite of the rule.

So, what’s the opposite of the 2 Minute Rule? Don’t do it if it takes more than 2 Minutes? Wouldn’t that be nice … but unfortunately, far more things take 2 minutes than not.

What if it takes MORE than 2 minutes? (more…)

Personal Productivity | You Can Conquer the Devil in the Details

A Weekly Personal Productivity series to help you get more done!

Every Thursday, I’m sharing a new Personal Productivity Tip to make a real difference in your personal productivity success. When you apply these techniques, they’ll make a big difference in improving productivity, achieving accountability and staying focused on the things that matter the most in your life.

You may want to check out some of the posts in this Productivity series, including the the value of checklists; the importance of getting rid of the crappy stuff; the nightmare of the cluttered mind; and that feeling of being buried all the time. You can also leverage your resources and apply the lessons of the ARCI chart and the S.M.A.R.T. goals to boost the accountability of your entire organization. Start by Turbocharging the Sunrise! Last week, we talked about the distractions that are destroying our brains, and next week I’ll outline one approach to getting more control over these relentless intruders.

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Are you having any trouble making your routines … routine?

If you’re like me, you realize that there are a lot of “little things” that we need to do every day that often escape us in the maelstrom that surrounds our normal routine. It’s usually those things we’ve promised someone we would do that day FOR SURE … a small thing, easily done … but then, in the firestorm at the office, we completely forget about until we hit home and are gently reminded about our oversight … again.

What is a Routines List?

This may sound absurd … maybe it is a sign of the times … but I’ve recently created a “Routines List”, an innovation that serves as a handy checklist of routines that I may or may not need on any given day but I want a quick reminder of what they are. As you know, I’ve written before about the power of such checklists. (You can also check out David Allen of Getting Things Done (GTD) fame, who has also written extensively on the value of checklists.)

We all have routines, don’t we? (more…)

Does Leadership = Communication? | Use this Communication Matrix

You need Leadership Skills to ascend to the C-Suite

A young friend of mine called me recently and said he was being considered for the CEO position of his young but growing company

He was elated, so excited, so thrilled to be considered until the “be careful what you wish for” axiom popped into his head and he realized he was pretty inexperienced in leading an organization of any size

We went on to talk about his concerns and as he began to think about his candidacy, it dawned on him that he had a very limited finance background … he didn’t think much about communication … and could be a better team player. (more…)

Nothing But LEADERSHIP | Practical Tips to be a Great Leader

What Does It Take to be a Great Leader?

What do you think we’d get if we asked everyone who writes about Leadership to offer up a definition?

Probably need a new wing in the Library of Congress, don’t you think?

For some, it’s everything and anything that has to do with influencing others. It’s communication. It’s achieving accountability. For others, it’s a body of work built around values and character and timeless qualities of integrity, passion, respect, et. al. Do you have a definition that works for you?

Leadership Lessons don’t march in a neat formation

As we’ve all learned, most of life’s lessons don’t travel in a neat formation accompanied by bugles and cavalry. They arrive filthy and unkempt, prominent in the mess we’ve made around our foxhole. These lessons are typically the offspring of hubris … naivete … and ignorance … or simply from overlooking the land mines hidden beneath our feet.

This series is ONLY about practical strategies to help you become a better leader

This series is not about reiterating or re-examining the principles of leadership that so many seasoned professionals have so eloquently described. Leadership observers have extracted lessons from Julius Caesar to Patton, Jesus to Mohamed and (more…)

Leadership Lessons | What is the Cornerstone of your Strategy?

At this time of year, we all get excited about personal renewal, our plans for the coming year and how we can enhance our personal and professional lives in 2011.

Even though most of us have traveled the road of broken resolutions, hope springs eternal as we prepare to refresh our commitment and recharge our batteries … and make plans to overcome our shortcomings and rise to new levels of success.

There are many fashionable approaches to this process, many of them with valuable insights.

Jonathan Fields chose 10 words to focus his energy. His approach is an expanded derivation from a three-word approach used by Chris Brogan, who, like me, uses his carefully chosen words “the way a lighthouse helps a ship in a storm.”

For sale: baby shoes, never worn

Ernest Hemingway used only six words to write what he called his greatest novel … and the more you think on it, the more intriguing it becomes.

It’s one more approach you can use to bring the essence of your 2011 plan into sharp focus.

Although we’re more interested in clarity than mystery in our annual pilgrimage to the altar of realistic expectations, this approach, like those of Jonathan and Chris, also celebrates the power of simplicity.

Find the Cornerstone of your strategy

[pullquote]“You’ve got to think about big things while you’re doing small things, so that all the small things go in the right direction.” – Alvin Toffler[/pullquote]

Maybe you’ve used variations on these K.I.S.S. principles to craft all sorts of goals and objectives … memorialized in lists, notebooks and diagrams.

Yet, when we step back into the maelstrom of real life, distractions intrude, new input floods our inboxes, and without seeing it, we start to slowly drift off course. We madly implement course correction procedures, but instead of returning us to our original direction, they cause us to lurch about, each adjustment resulting in a slightly different course even further from our original objective.

So, how many words does that leave us? (more…)

Personal Productivity is the Cornerstone of Success | Weekly Tips

Getting it all done

Over the last several years working with Bay Area CEOs and with members of the Exkalibur Leadership Forum, I’ve learned that personal productivity improvements are one of the most important ways in which CEOs can find more time to focus on the things that really matter, and that only the CEO can do. Peter Drucker, noted business author; A.G. Lafley, former CEO of Proctor & Gamble; and others have focused extensively on what only the CEO can do. As I’ve watched CEOs struggle to spend enough time on their most important initiatives, I’ve worked hard to learn as much as I can to adapt powerful productivity ideas to help business leaders gain control and perspective over everything they care about. Every Thursday, I’ll share these VERY PRACTICAL PRODUCTIVITY TIPS to help you improve your own results in 2011. Why not sign up today so you don’t miss any of these great tips?

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During the holidays, I sat down with a client over a chilled martini … 3 olives, thank you. She was lamenting the limited progress she had achieved during 2010 on the seemingly endless list of projects she tried to tackle. Most of them were overdue or barely out of the gates. Her desk was littered with good intentions turned to stalled initiatives with little hope of an early resolution.

She had achieved only limited progress on her number one goal for the year. Yet, as we discussed several of the specific projects, she knew exactly what needed to be done … her reasoning was sound … but it was the unyielding demands of all of them, each of which she thought was as important as the previous one, that was keeping her from the success she was seeking.

Let’s figure out how to get all of this done

As we launch a weekly series … every Thursday … on Personal Productivity, I’m convinced of one thing if nothing else: (more…)